Overview
This notice explains what personal data is collected as part the Embedding Formative Assessment Programme, supported by the Educational Endowment Foundation (EEF) as part of a wider DfE funded programme called “Accelerator Fund 3”, how and by whom that data is processed, and how you may exert your legal rights over your personal data.
The EEF plans to commission an overarching evaluation of scale up projects setting up and recruiting schools across AY2324, however currently it is not planned that this will include this project, as this project has already been the subject of EEF funded scale up evaluation. EEF may later commission separate impact evaluations for some funded scale-up programmes, in the form of collecting future NPD data and matching to similar schools to assess impact.
The evaluator may contact the headteacher and staff participating in this project to ask if they would like to take part in that evaluation. This is not a requirement of taking part and will not be designed to be labour-intensive. If you have any concerns, please email kathryn.davies@eefoundation.org.uk
Who is collecting data as part of this programme?
The following parties are involved in collection and processing of personal data as part of this programme, and are joint data controllers:
| Participating schools | Schools are the data controller for their employee information, and share that information (see below) for the purposes of the programme |
| SSAT (The Schools Network Ltd) | SSAT and their sub-contractors are responsible for sales and delivery of the programme, and process Sales and Marketing Information (see below) and Programme Information (see below) for that process. Programme Information will be shared with BIT (the evaluation team), EEF and DfE. |
| External evaluator | If SSAT are required to cooperate with an external evaluator, the identity of that evaluator will be communicated to the lead contact at participating schools. |
| EEF and DFE | EEF (the Educational Endowment Fund) and DfE (the Department for Education) are joint data controllers who have overarching responsibility for the Accelerator Fund programme |
What data is collected and for what purposes?
The personal data that is processed for this programme is handled according to two classes of information:
| Data Class | Data collected | Data Subjects | Privacy Information |
|---|---|---|---|
| Sales and Marketing information | Name, contact details, job title, employer, areas of interest, web browsing data, IP addresses, history of interactions with SSAT websites and in person | All individuals who visit SSAT web sites or contact SSAT directly. Individuals (school staff) whose data has been provided to SSAT by their employer when the employer has purchased certain SSAT services. (see detailed privacy policy linked to the right for more detail) | See SSAT general Privacy policy at https://www.ssatuk.co.uk/privacy |
| Programme Information | Details of teachers (name, contact information, job title, role at school and in relation to the EFA programme ) Information relating to the participation of teachers in the Accelerator Fund programmes, including teacher feedback |
School staff (including teachers and headteachers) | This privacy notice provides the details of processing for Programme Information |
Contact details for the processing of Programme Information by SSAT
Any queries about how SSAT (The Schools Network Ltd) processes the Programme Information may be directed by email to dataprotection@ssatuk.co.uk, or by post to Data Protection, SSAT, Office 11, 295 Chiswick High Road, London, W4 4HH.
You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Lawful basis of processing Programme Information
SSAT process the Programme Information on the lawful basis of Legitimate Interests (as per Article 6(1)(f) of the GDPR) and we have considered that your interests and fundamental rights do not override those legitimate interests. It is necessary in SSAT’s “legitimate interests” to process the Programme Information in order to deliver the programme and to access the Accelerator Fund from EEF/DfE in order to reduce the cost to participating schools.
Sharing Programme Information
SSAT will share Programme Information as required to conduct the Programme to the following parties:
- SSAT sub-contractors who act as Programme Mentors with specific participating schools, and only such information as relates to the schools each Mentor supports.
- External evaluator (when appointed), in order to conduct evaluation of the programme, the name, position and email address of key Programme contacts at sites where the Programme has been conducted shall be transferred to enable the external evaluator to contact those individuals to arrange relevant research activities (e.g. semi-structured interviews).
- EEF and DfE (acting jointly), to enable their oversight of the Accelerator Fund. Specifically for EEF the name, position and email address of key Programme contacts at sites where the Programme has been conducted, shall be transferred to enable EEF to contact those individuals in relation to their contribution to the Project and to provide those individuals with further details of EEF’s activities
International Transfers
Your personal information will not be transferred outside of the United Kingdom and/or the European Economic Area (“EEA”) other than as provided in the general SSAT privacy statement.
How do we protect your data?
Taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons, SSAT implements appropriate technical and organisational measures to ensure a level of security appropriate to the risk of processing.
Service providers for our applications are all subject to security and data protection assessment.
SSAT assesses the minimum period to store personal data taking into account relevant laws and has processes to ensure data is securely deleted or anonymised when there is no longer a reason to keep it for the purposes for which it was gathered.
Programme Information will not be retained beyond the expiry of the agreement between SSAT and the EEF, other than any personal data that EEF requires SSAT to archive on behalf of EEF.
